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# EXCEL FUNCTION – SUBSTITUTE

# Excel Function SUBSTITUTE

**Syntax:**

**Syntax Description:**

##### Example 1: Substitute Year “2018” with Year “2019”

**Explanation:**

**– Example 2: Substitute Year “2018” with Year “2019” but only “Second occurrence”**

**Explanation:**

**Things to Remember:**

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=SUBSTITUTE(text,old_text,new_text,[instance_num])

**Text** argument [Required] is used to give the cell reference in which value to be searched

**old_text** argument [Required], is used to give the specific text or cell reference, to be substituted

**new_text** argument [Required], is used to give the specific text or cell reference that you want to substitute in old_text

**instance_num** argument [Optional], is used to give the occurrence number that you want to substitute

Here we have an example, where “Column A” has various values and are required to substitute year “2018” with “2019”. Output of the function returns value in ”Column B” and explanation is also provided.

We will be following SUBSTITUTE function as follows:

**– text** argument value “A2” shows the cell reference in which “2018” is to be searched

**– old_text** argument value “2018” shows that “2018” should be replaced in “A2” cell

**– new_text** argument value “2019” shows the substituted value

– Value in cell “B2” shows that “2018” in cell “A2” is substituted with “2019”

– Value in cell “B4” shows that cell “A2” did not have “2018” that is why text is not substituted and function returns original value of cell “A2” as output

Here we have another example, where “2018” should be replaced with “2019” but ONLY SECOND OCCCURRENCE. Output of the function returns value in ”Column B” and explanation is also provided.

We will be following SUBSTITUTE function as follows:

**– text** argument value “A2” shows the cell reference from which “2018” is to be searched

**– old_text** argument value “2018” shows that “2018” should be searched in “A2” cell

**– new_text** argument value “2019” shows the substituted value

**– instance_num** argument value “2” shows only 2nd occurrence to be substituted and there should no impact on other values.

– Value in cell “B2” shows that “2018” in cell “A2” is substituted with “2019” but only 2nd occurrence and there is no impact on

– Spaces available in a string is counted as characters

-Value in **instance_num** argument should NOT be negative

– If value in **old_text** argument is not searched in text argument cell, function will return value of text argument cell

– If cell reference or parameters are not correctly provided in the function, then it will give output as “#VALUE!” (Error).

– Function should give output in “General” format, however if output is not as per the desired format then we need to change the cell format to “GENERAL”.

Hope you learnt this Function,

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