VBA Code to Count Cells By Color
As Microsoft is releasing new versions of Excel after every few years, they are working on adding more and more features in the application to support increased user demands. There are hundreds of formulas/functions available in Excel which can be used to get any type of information from the data.
Have you ever felt that Microsoft should have added a formula in Excel which can count the cells based on specific color? I have seen many code requests to share a VBA code that can count the cells by its color.
To help our subscribers and developers, we are sharing 2 codes that be used to count the cells with specific color and returns the count of the matching color cells.
Let’s have a look at the first code:
Public Function CountByColor(rng As Range, Red As Long, Green As Long, Blue As Long) As Long 'Variable declaration Dim lCount As Long Dim rngCell As Range 'Loop throught each cell in the range For Each rngCell In rng 'Checking and count color If rngCell.Interior.Color = RGB(Red, Green, Blue) Then lCount = lCount + 1 End If Next 'Return the value CountByColor = lCount End Function
Below is the second code to count cells by color:
Public Function CountByColor(rng As Range, ColorCell As Range) As Double 'Variable declaration Dim lCount As Long Dim rngCell As Range 'Loop throught each cell in the range For Each rngCell In rng 'Checking and count color If rngCell.Interior.Color = ColorCell.Interior.Color Then lCount = lCount + 1 End If Next 'Return the value CountByColor = lCount End Function
How can I use this VBA code?
If you want to use this code in your VBA tool, then follow below steps:
Step 1: Open the Excel file in which you want to copy this code
Step 2: Press Alt+F11 to open VBA editor
Step 3: Insert a new module from Insert > Module menu
Step 4: Paste the code in the module
Step 5: Now you are ready to use this code as Excel Function/Formula
Step 6: Type the formula in the cell where you want to get the count of specific colored cells
First Code Example:
=CountByColor(A2:A11,146, 208, 80)
The first parameter of the formula is the range from which you want to count the specific color cells. The second, third and fourth parameters are RGB code of the color.
Second Code Example:
The first parameter of the formula is the range from which you want to count the specific color cells. The second parameter is the cell from which you want to compare the color.
In the first VBA code, we have used RGB color codes to find the matching cells and sum the values. You can find RGB codes of any color using following steps:
Step 1: Select the cell which contain the color you want to use
Step 2: Right click and select ‘Format Cells…’
Step 3: In the Format Cells dialog box go to ‘Fill’ tab and click on ‘More Colors…’
Step 4: That’s all, in the ‘Color’ dialog box, you can view the RGB (Red, Green, Blue) codes of the color
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This helped heaps thank you very much! I now I am wondering how do I write up a VBA code to auto-update or simultaneously count cells by color when I am doing color coding my cells. Cheers
Place the code in Worksheet change event (the sheet) where you want to use this.