Free Excel Based Random Data Sampling Tool For 2020


When there are multiple transactions, activities processed by large firms, it gets difficult for them to check the accuracy and quality of those data sets because it is almost impossible to monitor each transactions/activity when it comes to large data sets. Hence Data analyst uses the method of Random Sampling and they pick few data samples as per their policy and perform the audits for them.

This helps the business to know the direction and gives the inferences about the population/data sets however Random sampling should be done by automated software or it should be logical as random sampling can be biased because of the human behavior.

So Excelsirji is going to help you with this free automated utility which is easy to download on any Windows based system

What is Random Row Selector Tool?

Random Rows Selector Tool

Random Row Selector is an MS Excel based tool which can be used to pick random or stratified samples from a set of records available in the Excel.

The tool support following features:
  1. It supports Random and Stratified Sampling
  2. The tool is fully dynamic, it can support any data format in Excel
  3. The codes are written to provided fast results within minimum time
  4. Samples are marked and filtered for easy identification

What is Random Sampling?

Random sampling is a method to pick certain number of records from a population of records randomly. For example, a teacher picks 4 students randomly from a class of 20 students.

Random Sampling Tool

What is Stratified Sampling?

Stratified sampling is a method to pick certain number of records from each population sub-group randomly. You must be able to categorize the population in one or more stratification or classification. For example, a teacher picks 2 girls and 2 boys randomly from a class of 20 students. Here gender is the stratification method.

Random Rows Selector Tool - ExcelSirJi

Why Sampling is Important?

In the modern business, there are millions of transactions processed every day. To ensure the accuracy of the transactions, each business picks few transactions and audit them as per defined checklist or audit parameters. Picking the right samples is also a big task, you must follow basic rules to pick the samples:

  1. The samples must not be biased. For example, picking samples of a specific agent or country and not including other agents or countries in the samples
  2. Samples should be picked randomly and not in a specific order. For example, picking samples of a specific date instead of picking from entire month
  3. Samples should be picked with a defined rule so that it represents entire population

How Random Rows Selector Tool helps you?

This tool helps to mitigate all the issue which may occur if you manually pick the samples. And the best part is, it is truly random. Just try to use the tool and we are sure that you would love it for its simplicity and high performance.

How to use this tool:

Step 1: Download the latest version as below

>>  Random Rows Selector Tool

Step 2: Unzip the file and open

Step 3: Paste your data from which you want to pick the samples in the ‘Home’ sheet

ExcelSirJi - Random Rows Selector Tool

  1. Please keep column A and B empty, these columns are used by the tool for calculations
  2. Column C should not have any empty records
  3. You are free to rename or add new columns in the sheet

Step 4: Click on ‘Open Tool’ button

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Step 5: Random Selection: If you want to pick random records from the data, enter the number of records to you want to pick and click on ‘Pick Samples’ button

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Step 6: Tool will pick the samples from the data and filter them for you

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The samples will be marked in green color to easy identification

Step 7: Stratified Selection: If you want to pick random records from the data but wants to ensure that at least few records are picked from each category (such as Country). Enter the number of records to you want to pick from each category and select the category name. Once done, click on ‘Pick Samples’ button

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Step 8: Tool will pick the samples from the data and filter them for you

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The samples will be marked in green color to easy identification. In case, there are not enough records available to meet the minimum sample required then tool will pick the available records.

Step 9: Stay tuned with for more free tools and templates

Random Rows Selector Tool
Author: was started with the thought of making people experience easy while working with Excel, data analytics, vba, automations etc.
  • Ankitsharma says:

    This tool is very useful and awesome.
    Can you please provide VBA Password for better understanding.
    Thank you

    • Hello Ankit,

      Thanks for contacting ExcelSirJi team.

      As you know that we at ExcelSirJi work hard to help our subscribers and visitors to make full use of the free codes and templates published by our team.

      As part of our objective, you are free to use these templates. However to access the code, you may refer the below link to get unprotected version

      Please visit Random Rows Selector Tool v1.0_Unprotected Version to know more about the unprotected version.

      Your Excel Mate

  • Hi,
    Just wanted to know that the version which can be downloaded from site is a protected or unprotected version. Second can we get the VBA codes for this version.
    Thanks. Archana

    • Thanks Archana for showing interest in the tool.

      Free version is password protected and if you want to access VBA code, you need to purchase the premium version cost $6.99 for personal use and corporate use, it is $149.99. You can contact us on our email ID Currently purchase mode from website is off due to some technical development and that will be available soon.

      Let me know should you have any questions. Have a nice day ahead.

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