Creating a VBA tool in MS Access is always better as compare to MS Excel. MS Access provides better user interface and ability to handle multiple users. Still people prefer to pull and see the reports in MS Excel. Below VBA code helps you to export MS Access data into MS Excel.
Public Function ExportToExcel()
'Variable declaration
Dim strQuery As String
Dim lCounter As Long
Dim rsRecordset As Recordset
Dim objExcel As Object
Dim wkbReport As Object
Dim wksReport As Object
'Create new excel file
Set objExcel = CreateObject("Excel.Application")
objExcel.Visible = True
Set wkbReport = objExcel.Workbooks.Add
Set wksReport = wkbReport.Worksheets(1)
'Set the query
strQuery = "SELECT * from tblDummyData"
'Execute the query on the database
On Error GoTo Error_Query
Set rsRecordset = CurrentDb.OpenRecordset(strQuery)
On Error GoTo 0
'Add header in row 1 of Excel sheet
For lCounter = 0 To rsRecordset.Fields.Count - 1
wksReport.Cells(1, lCounter + 1).Value = rsRecordset.Fields(lCounter).Name
Next
'Export data to Excel sheet
wksReport.Cells(2, 1).CopyFromRecordset rsRecordset
'Auto fit Excel columns to adjust as per data
wksReport.Cells.EntireColumn.AutoFit
'Close the objects
Set rsRecordset = Nothing
Set wksReport = Nothing
Set wkbReport = Nothing
'Show the message to user
MsgBox "Done"
Exit Function
'Error handler if query does not execute
Error_Query:
MsgBox "Error: " & Err.Description, vbCritical
Exit Function
End Function
5. We also need to create a dummy table using Create>Table Design menu
6. Now add few fields in the table and save the table with tblDummyData name
7. Add dummy data in the table
8. Now add a new form in MS Access using Create>Form Design menu
9. Change the following properties of the form
Auto Center: Yes
Record Selectors: No
Navigation Buttons: No
Scroll Bars: Neither
Pop Up: Yes
10. Add a Button from Design menu
11. Change the following properties of the control
Name: cmdExport
Caption: Export Data into Excel
12. Create an Event Procedure of On Click event
13. Click on ‘…’ to create the procedure in VBA screen
14. Add the following code in the click event procedure
Call Module1.ExportToExcel
15. Done, now right click on the form and select Open
16. Click on the ‘Export Data into Excel’
Learn how to write your first VBA macro in Excel to automate repetitive formatting tasks across multiple worksheets. This beginner-friendly guide will walk you through the process step-by-step, from recording your actions to customizing the code for your specific needs.
VBA to Read Excel Data Using Connection String Sometimes as a programmer you need to read heavy (more then 5 MB) Excel files. There are two ways you can read data from Excel files: Open…
Have you ever felt that Microsoft should have added a formula in Excel which can count the cells based on specific color? I have seen many code requests to share a VBA code that can count the cells by its color. To help our subscribers and developers, we are sharing 2 codes that be used to count the cells with specific color and returns the count of the matching color cells.
In this article we will learn about VBA code to get computer name. Excel VBA, or Visual Basic for Applications, is a programming language that can be used to automate tasks within the Microsoft Excel…
VBA Code To Add Items In Listbox Control Using ListBox in Userform is very common. You can use ListBox.AddItem function to add items in the listbox.; however, it is little difficult to add items in…
Table of Content VBA Code to Get User Domain Name VBA Code to Get User Domain Name – Method 1 VBA Code to Get User Domain Name – Method 2 Steps to use this VBA…
Thanks
Our pleasure 🙂
Hi,
I got an error about Data Type Mismatch
Hi Sheng,
The error seems to be related to the query you are trying to Export. Please check your query to resolve the issue.
Regards
ExcelSirJi Team
Kailash
This is a great and useful function.
Thank you 🙂