Creating a VBA tool in MS Access is always better as compare to MS Excel. MS Access provides better user interface and ability to handle multiple users. Still people prefer to pull and see the reports in MS Excel. Below VBA code helps you to export MS Access data into MS Excel.
Public Function ExportToExcel()
'Variable declaration
Dim strQuery As String
Dim lCounter As Long
Dim rsRecordset As Recordset
Dim objExcel As Object
Dim wkbReport As Object
Dim wksReport As Object
'Create new excel file
Set objExcel = CreateObject("Excel.Application")
objExcel.Visible = True
Set wkbReport = objExcel.Workbooks.Add
Set wksReport = wkbReport.Worksheets(1)
'Set the query
strQuery = "SELECT * from tblDummyData"
'Execute the query on the database
On Error GoTo Error_Query
Set rsRecordset = CurrentDb.OpenRecordset(strQuery)
On Error GoTo 0
'Add header in row 1 of Excel sheet
For lCounter = 0 To rsRecordset.Fields.Count - 1
wksReport.Cells(1, lCounter + 1).Value = rsRecordset.Fields(lCounter).Name
Next
'Export data to Excel sheet
wksReport.Cells(2, 1).CopyFromRecordset rsRecordset
'Auto fit Excel columns to adjust as per data
wksReport.Cells.EntireColumn.AutoFit
'Close the objects
Set rsRecordset = Nothing
Set wksReport = Nothing
Set wkbReport = Nothing
'Show the message to user
MsgBox "Done"
Exit Function
'Error handler if query does not execute
Error_Query:
MsgBox "Error: " & Err.Description, vbCritical
Exit Function
End Function
5. We also need to create a dummy table using Create>Table Design menu
6. Now add few fields in the table and save the table with tblDummyData name
7. Add dummy data in the table
8. Now add a new form in MS Access using Create>Form Design menu
9. Change the following properties of the form
Auto Center:Â Â Â Â Â Â Â Â Â Â Â Yes
Record Selectors:Â Â Â Â No
Navigation Buttons: No
Scroll Bars:Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Neither
Pop Up:Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Yes
10. Add a Button from Design menu
11. Change the following properties of the control
Name:Â Â Â Â cmdExport
Caption:Â Export Data into Excel
12. Create an Event Procedure of On Click event
13. Click on ‘…’ to create the procedure in VBA screen
14. Add the following code in the click event procedure
Call Module1.ExportToExcel
15. Done, now right click on the form and select Open
16. Click on the ‘Export Data into Excel’
Time & Motion Tracker is an MS Excel based tool which helps you to track Start and End time of any type of transaction or activity. The tool is developed using VBA coding which helps you to protect manual manipulation in the data by the user. It is also easy to use, just click on Start (shortcut: Ctrl+Shift+A) or Stop (Ctrl+Shft+S) buttons to record the time stamp.
To ensure that your VBA project works smoothly without any error, you need to put lot of error handlers and validations. Here is one of them, below code can be used to check if the given path is valid or not. You just need to provide the path of the file to the function and it will check if the file exist at the location. If it returns True that means the file is available at the path, if it returns False that means it is invalid path or the file does not exist at the location.
Did you come across any requirement where you want the user to interact with a sheet only through VBA Form? Here is a simple code which can help you here.
VBA code that will sum cells by its color through excel function. This code will really help in making the analysis and presentation better.
VBA Tools To Create Folders In VBA, you can use MkDir function to create folders in your system or shared drive. To make your work simple, we bring a free Excel VBA tool to create…
Duplicate Files Finder Tool is an MS Excel based tool to identify duplicate files exist in your system or shared folder. The tool takes a base folder path as input and list down all duplicate files in the folder and sub-folders. It has capability to find duplicate files by comparing the names and their size.
Thanks
Our pleasure 🙂
Hi,
I got an error about Data Type Mismatch
Hi Sheng,
The error seems to be related to the query you are trying to Export. Please check your query to resolve the issue.
Regards
ExcelSirJi Team
Kailash
This is a great and useful function.
Thank you 🙂