Outlook is most commonly used emailing application used in the world. Many people spend their entire day on Outlook application to read and response to emails. To automate certain rule based tasks in Outlook, we can take help of VBA. Below is one of the commonly used VBA code to browse an Outlook folder. The code returns two values:

(i) Outlook Folder Path
(ii) EntryID

Outlook folder path can be used to display the selected folder path to the user and EntryID can be used contact with Outlook and read emails from the folder.

Excel Tricks


You can also read my post for reading Outlook emails in Excel

Public Sub PickOutlookFolder()
    'Microsoft Outlook XX.X Object Library is required to run this code
    'Variable declaration
    Dim objNS As Namespace
    Dim objFolder As Folder
    Dim strFolderPath As String
    Dim strEntryID As String
    'Set Outlook Object
    Set objNS = Outlook.GetNamespace("MAPI")
    Set objFolder = objNS.PickFolder
    If TypeName(objFolder) <> "Nothing" Then
        strFolderPath = objFolder.FolderPath
        strEntryID = objFolder.EntryID
    End If
    'Close the objects
    Set objFolder = Nothing
    Set objNS = Nothing
    'Show the selected folder details on Excel sheet
    Sheet1.Range("B6").Value = strFolderPath
    Sheet1.Range("C6").Value = strEntryID
End Sub

It is worth to mention that you need to add Outlook reference (Microsoft Outlook XX.X Object Library) in Excel VBA from Menu Bar (Tools>References…). Below are the steps to add Outlook reference in Excel VBA:

1. From the Menu Bar, click on Tools > References…

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2. Select ‘Microsoft Outlook XX.X Object Library’ and click on ‘OK’ button

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To use this code in your Excel file, follow below steps:

1. Open an Excel file
2. Press Alt+F11
3. Insert a Module (Insert>Module) from menu bar
4. Paste the code in the module
5. Now add a shape in Excel sheet
6. Give a name to the shape like ‘Browse Outlook Folder’

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7. Right click on the shape and select ‘Assign Macro…’

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8. Select PickOutlookFolder from the list and click on ‘Ok’ button

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9. Done

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